I-9 Forms of Identification

December 29, 2019   |   by Editor

A newly hired employee regardless of their citizenship status must fill out and submit their completed I-9 to their employers. Although the form isn’t going to be sent to the USCIS or any other agency, it must be kept in the personnel files.

During an inspection by the USCIS or ICE, the agency will ask you where you as an employer keep the I-9s of every employee. If there is any missing I-9 in the personnel files, the ICE will give a penalty to the business. This penalty is usually somewhere between $500 on the lower end and can be as much as $20,000.

How to verify the identity on an I-9 Form?

The I-9 guidelines clearly show the list of acceptable documents that can be presented with the form. It can be found on the third page of the form which details all acceptable forms. There are two ways that an employee can verify both the identity and employment authorization. These documents include the following.

  • U.S. Passport or Passport Card
  • Green Card or Alien Registration Receipt Card, also known as Form I-551
  • Foreign passport that has temporary I-551 stamp
  • Form I-766
  • Passport from the Federal States of Micronesia or Republic of the Marshall Islands with Form I-94 or I-94A.

Nonimmigrant aliens who are authorized to work for a certain employer must have their foreign passport and Form I-94 or I-94A

All of the documents above will verify the employment authorization and the identity of the employee.

Common documents that verify the identity

  • Driver’s license
  • Voter’s Registration Card
  • School ID with photo
  • State ID Card
  • Coast Guard Merchant Mariner Card
  • Military Card

Common documents that verify the employment authority

  • Citizen ID Card, Form I-197
  • Employment authorization document that is issued by the Homeland Security
  • Native American tribal document
  • Birth Certificate

Also, you can take a look at the screenshot taken from the I-9’s third page which shows all acceptable documents that can be used alongside I-9.

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