How to File Form I-9 2020

December 26, 2019   |   by Editor

All employees regardless of their citizenship status in the United States must submit a completed Form I-9 to their employers. This was made mandatory for all workers in the United States after the Immigration Reform and Control Act of 1986. If an employee works without a completed Form I-9 in the personnel files, the USCIS will penalize the company.

The penalties range from $573 to $20,130. You can see the full list of penalties for not filing I-9 from this article.

Form I-9 Instructions

Completing Form I-9 is super easy for both immigrants and U.S. citizens. The only difference is that those who are resident aliens but authorized to work need to detail their expiration dates if applicable and Alien Registration Number (ARN).

No additional information is needed other than Full Name, Address, and Employee’s e-mail and phone number.

Form I-9 Translator / Preparer Information

Since all employees are required to complete Form I-9, those who cannot speak English might need a preparer to help them out with the completion of the form. If an employee received assistance for completing the I-9, under “I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct.”, the preparer must sign and give his/her information.

This includes the preparer’s Full Name and Address. The rest of the form which is the second page will be completed by the employer or the human resources department of the company, or by an authorized representative. Below, you can find the list of acceptable documents by the USCIS.

Keep in mind that the completed Form I-9 is not going to be mailed anywhere. Instead, it must be kept in the personnel files and will be asked during an inspection by the USCIS.

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