Do I-9 Forms Need to be Filled Out Every Year

December 31, 2019   |   by Editor

The I-9 is one of the mandatory forms that all employees must file when starting to work. Unlike the W-4 which has to do with the employee’s tax withholdings, the I-9 verifies the employee’s legal authorization to work in the United States.

An employee is not obligated to renew his or her I-9 every year. However, employers should keep the previous employee’s I-9s for at least three years after the employee stops working.

Is I-9 is updated every year?

The Form I-9 is adjusted once in a while by the United States Citizenship and Immigration Services (USCIS). The current I-9 has been expired on August 31, 2019, and until the newer version of the Form is released, the current form can still be used.

It is expected that the USCIS will release the new form sometime in early 2020, possibly in January. As soon as the new form is issued, all newly hired employees after the form’s revision date must complete the new form.

Related Article: How to download blank I-9?

Keep in mind that regardless of how the new I-9 looks or what it details, all employees regardless of their citizenship status must fill out and submit I-9 within three days of their hire. So if someone started working on a Monday, they must submit their I-9 by Thursday. Not doing it so will give the employer the right to terminate the employment relationship.

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